June 21 , 2007

BOARD APPROVES CHANGE ORDER FOR MILLS PARK ELEMENTARY (E-22)
At its June 5 meeting, the Board of Education approved Change Order No.GC-05 to Clancy & Theys Construction Company for their Construction Management at Risk contract for construction of Mills Park Elementary. This change order, in the amount of $2,015,032, is to establish a guaranteed maximum price (GMP) for the “Release 2” package, which includes 12 of the 33 construction packages for this project. The total GMP to date is $20,458,176. This change order also modifies the contract to use reimbursable general conditions. Another change order will be brought to the June 19, 2007 Board meeting to establish the total GMP for the Mills Park Elementary (E-22) School project. The final GMP for this project is expected to be approximately $1,500,000 over the project budget, primarily due to site conditions and an accelerated work schedule. Funding is available from the total project budget of $23,895,677, of which $745,000 is from PLAN 2004, $330,823 is available from funds passed through Wake County from the developer in fiscal year 2004-2005, $15,897,874 from CIP 2006, $876,402 is from CIP 2006 Offsite Improvements, $876,401 is to be provided by the Town of Cary, and $5,169,177 is to be provided by the developer. Once the final package is bid, a reallocation from CIP 2006 Program Contingency will be presented to provide the additional funds.

BOARD APPROVES RENOVATIONS FOR NINTH GRADE CENTER
At its June 5 meeting, the Board of Education awarded a single-prime contract to Heaton Construction Company in the amount of $287,000 to convert the modular school that served Forest Pines Elementary into the ninth grade center for Wake Forest Rolesville High. Funding is available from the total budget of $12,518,625, all of which is from the CIP 2006 9th Grade Center Project.

BOARD APPROVES OFFER TO PURCHASE OLD CARVER ELEMENTARY
At its June 5 meeting, the Board of Education approved an offer to purchase the Old Carver Elementary School from the Pleasant Grove Baptist Church for $150,000. The Board of Education declared the Old Carver Elementary School property, located at 948 Morpheus Road, as surplus property in January 2002.

An offer to purchase the property was received by staff from Pleasant Grove Baptist Church in July, 2006, of $150,000 for acquisition of the property. Staff re-examined the location, configuration and condition of the site, and determined that the property is of insufficient size and location for cost effective conventional school uses currently and in the foreseeable future. Wake County staff was contacted by letter dated August 1, 2006 for consideration, and the Board of Commissioners formally declined interest in acquisition during their meeting on March 12, 2007. The additional advertisement and upset bid process as required by N.C.G.S. 115C-518 and N.C.G.S. 160A-269 has been completed, based upon the Pleasant Grove Baptist Church offering price, as no upset bids were received. The property is further identified as having Wake County PIN #1793196840.

BOARD APPROVES CHANGE ORDER FOR ENLOE HIGH
At its June 5 meeting, the Board of Education approved Change Order No. GC-26 to Devere Construction Company, Inc in the amount of $190,747.91, for provision of additional framing, insulation, sheathing, finished aluminum panels, and roofing repair. This is required because the existing fascia, around roof of the Enloe High School East Building, contains asbestos and must be removed under a separate contract. Funding is available from the total project budget of $34,719,197, of which $9,151,942 is from PLAN 2000, and $25,567,255 is from Plan 2004.

BOARD APPROVES RESOLUTION FOR CIP 2006 LONG-RANGE BUILDING PROGRAM FUNDING REALLOCATION
At its June 5 meeting, the Board of Education approved a resolution that reallocates project savings from the CIP 2006 projects at River Bend Elementary, Lynn Road Elementary, Banks Road Elementary, and East Millbrook Middle to CIP 2006 Building Program Reserve. Total reallocation amount is $6,544,640. Funds in Building Program Reserve will be available for additional projects not currently included in CIP 2006.

BOARD APPROVES RELOCATION OF MOBILE/MODULARS
At its June 5 meeting, the Board of Education awarded a single-prime contract to C. Blake Lewis Construction in the amount of $154,200 for the relocation and set-up of three single units from Smith Elementary to Northwoods Elementary and one single unit from Smith Elementary to Vandora Springs Elementary; and the relocation and staging of two single units from Enloe High to 1551 Rock Quarry Road, and four single units from Root Elementary to 1551 Rock Quarry Road. Units will remain at Rock Quarry Road location until permitted sites are available.

The construction cost per classroom for the four units being reoccupied can be determined by subtracting the cost of moving/staging the six units (6 x $4000 = $24,000) from the bid total and dividing by four, which yields $32,550 as the construction cost per classroom. The total cost per classroom can be determined by adding the construction cost ($32,550), design cost ($2500), and a cleaning fee ($150), for a total cost per classroom of $35,150. Funding is available from the total project budget of $16,935,553, all of which is from the CIP 2006 Mobile Classroom Relocation and Leasing, 2007-2009 project.

Eaglehawk Construction had entered a substantially lower bid, but withdrew their bid within 24 hours when they determined they had made a significant error in preparing it.

BOARD APPROVES HOLLY SPRINGS HIGH RENOVATIONS
At its June 5 meeting, the Board of Education awarded a single-prime contract to Beau Chene Company, LLC, in the amount of $115,000 for the Holly Grove Elementary Wing Conversion at Holly Springs High. The elementary school will move into its own facility and the area it used in the high school to open the school one year early will be renovated for high school use. Funding is available from the total project budget of $19,866,068, as provided in PLAN 2004.

BOARD APPROVES WAKE FOREST ELEMENTARY HVAC RENOVATIONS
AT its June 5 meeting, the Board of Education awarded a single-prime contract to Climate Control Incorporated, DBA CCI Systems, in the amount of $787,123 for the HVAC Renovations at Wake Forest Elementary. The total proposed budget is $910,000, of which $600,000 is currently available from PLAN 2000 and a reallocation of $310,000 was approved by the Board on May 22, 2007 to fully fund the contract.

BOARD APPROVES VANDORA SPRINGS ELEMENTARY ROOFING
At its June 5 meeting, the Board of Education awarded a single-prime contract to Simon Roofing and Sheet Metal Corporation, in the amount of $101,338 for the roof replacement and repairs/coating at Vandora Springs Elementary. The existing shingle roof on the 1990 multipurpose building is at the end of its useful life and is being replaced with a new standing seam metal roof. The existing single-ply membrane on the 1995 classroom addition is at the end of its useful life and is being repaired and coated with a new fluid applied roof coating. Funding is available from the CIP 2006 Life Cycle Replacement Project budget of $67,813,687.

BOARD APPROVES JOINT USE AGREEMENT FOR APEX ELEMENTARY
AT its June 5 meeting, the Board of Education approved a joint use agreement for the Apex Elementary campus with Wake County and the Town of Apex. The school campus was jointly designed by Wake County Government, WCPSS, and the Town of Apex as a school/park. Wake County Government’s Field Services Department has maintained the outdoor recreational areas in exchange for community access. Town has agreed to take over the maintenance responsibilities for the gazebo, tennis courts, baseball and softball fields, designated parking area and outdoor amenities, in exchange for the privilege to schedule the use of the designated areas. The school will schedule use of the shared areas during normal school hours and the town will schedule the outdoor recreational use during non-school hours. The board shall have priority use of school program field at all times. The initial agreement term is for a period of 25 years. At the end of the initial term, the town has the exclusive option to extend the town’s use for an additional 25 year period, so long as the property is not needed for board purposes and the facility is operated as a school.

BOARD APPROVES JOINT USE AGREEMENT FOR APEX MIDDLE
At its June 5 meeting, the Board of Education approved a Level 4 Joint Use Agreement with the Town of Apex for the athletic fields located at Apex Middle School. The town has agreed to maintain the softball and multipurpose fields and share in the maintenance costs of the designated parking areas in exchange for the privilege to schedule the use of the softball and multipurpose fields when not needed by the board. The school will schedule use of the shared areas during normal school hours and the town will schedule the field use during non-school hours and/or when not needed by the board. The board shall have priority use of school fields at all times. The initial agreement term is for a period of 25 years. At the end of the initial term, the town has the exclusive option to extend the town’s use for an additional 25 year period, so long as the property is not needed for Board purposes and the facility is operated as a school.

BOARD APPROVES JOINT USE AGREEMENT FOR BAUCOM ELEMENTARY
At its June 5 meeting, the Board of Education approved a Level 4 Joint Use Agreement with the Town of Apex for the athletic fields and designated parking areas located at Baucom Elementary School. The town has agreed to maintain the gravel track, softball, and multipurpose fields, and to share in the maintenance costs of the designated parking areas, in exchange for the privilege to schedule the use of the softball and multipurpose fields when not needed by the board. The school will schedule use of the shared areas during normal school hours and the town will schedule the field use during non-school hours, when not needed by the board. The Board shall have priority use of fields at all times. The initial agreement term is for a period of 25 years. At the end of the initial term, the town has the exclusive option to extend the town’s use for an additional 25 year period, so long as the property is not needed for Board purposes and the facility is operated as a school.

BOARD APPROVES JOINT USE AGREEMENT FOR LUFKIN MIDDLE
At its June 5 meeting, the Board of Education approved a Level 4 Joint Use Agreement with the Town of Apex for the athletic fields located at Lufkin Middle School. The town has agreed to maintain the combination softball/multipurpose field and share in the maintenance costs of the designated parking areas in exchange for the privilege to schedule the use of the combination softball/multipurpose field when not needed by the board. The school will schedule use of the shared areas during normal school hours and the town will schedule the field use during non-school hours when not needed by the board. The board shall have priority use of field at all times. The initial agreement term is for a period of 25 years. At the end of the initial term, the Town has the exclusive option to extend the Town’s use for an additional 25 year period, so long as the property is not needed for Board purposes and the facility is operated as a school.

BOARD APPROVED BUS PARKING LEASE AGREEMENT WITH PEAKWAY DEVELOPMENT, LLC
At its June 5 meeting, the Board of Education approved an additional one-year lease from July 1, 2007 to June 30, 2008 with Peakway Development, LLC, for the continued lease of a parking lot in Apex used for a school bus lot. Since 2003, the Wake County Public School System has been leasing the lot to park approximately 40 buses in off hours. A single sum lease payment of $20,200 is due and payable to Peakway Development, LLC.

-wcpss-