May 15, 2007

FACILITY COMMITTEE RECEIVES STAFF DRAFT FOR PUBLIC PRIVATE PARTNERSHIPS
At its May 15 facility committee meeting, Board of Education members received a draft request for proposals and draft timeline to discuss moving the process forward.

Assistant Superintendent Mike Burriss said the RFP would lay out the scope of the proposal, an elementary school that would serve 800 students. Burriss said the RFP was based on the new state law that allows capital lease financing for public schools, the investigations the school system has made into public private partnerships and the practices the school system uses in building schools.

Burriss said the RFP process should take about 18 weeks from the time of the pre-proposal conference to the award. That provides time to solicit firms to participate, allows time for firms to develop presentations, submit the presentations to WCPSS and gives WCPSS time to review the presentations. Several or all candidates would be selected to receive a second packet that would ask for more detailed information.

Facilities and Operations Chief Don Haydon said a selection committee has been reviewing law firms interested in serving as legal counsel for the public private partnerships. Three law firms responded to a RFP issued in early April. Haydon said the candidates will be interviewed by county and school system staff. He said a recommendation could be made to the board early next month.

Board members asked that once the legal counsel is retained by the board that the firm review and complete the RFP. Board members said they would provide an update on this latest discussion of public private partnerships to the county commissioners and the Citizen’s Facilities Advisory Committee.

BOARD APPROVES SCHEMATIC DESIGN FOR NEW PROTOTYPE HIGH SCHOOL (H-6)
At its May 8 meeting, the Board of Education approved the schematic design documents (building only) prepared by Cherry Huffman Architects, PA for the construction of H-6, a new prototype high school. The design provides a high school with 111 teaching spaces and capacity for 2,223 students. Funding is available from the total project budget of $73,255,556 of which $1,000,000 is from PLAN 2004 Start-Up and $72,255,556 from CIP 2006.

BOARD APPROVES SCHEMATIC DESIGN FOR LACY ELEMENTARY
At its May 8 meeting, the Board of Education approved the schematic design documents prepared by Skinner, Lamm, & Highsmith Architects, PA for the new construction Lacy Elementary School. Funding is available from the total project budget of $21, 854,837, of which $525,000 is from PLAN 2004 Start Up and $21,329, 837 from CIP 2006.

BOARD APPROVES CHANGE ORDER FOR MILLS PARK ELEMENTARY (E-22)
At its May 8 meeting, the Board of Education approved Change Order No.GC-04 to Clancy & Theys Construction Company for their Construction Management at Risk contract. This change order, in the amount of $15,974,018, is to establish a guaranteed maximum price (GMP) for the “Release 1” package, which includes 20 of the 32 construction packages for this project. The total GMP to date is $18,443,144. Another change order will be brought to the June 19, 2007 Board meeting to establish the total GMP for the Mills Park Elementary (E-22) School project. Funding is available from the total project budget of $22,993,189, of which $745,000 is from PLAN 2004, $330,823 is available from funds passed through Wake County from the developer in fiscal year 2004-2005, $15,897,874 from CIP 2006, $850,315 is to be provided by the Town of Cary, and $5,169,177 is to be provided by the developer.

BOARD AWARDS CONTRACT FOR WEST CARY MIDDLE ROOF REPLACEMENT
At its May 8 meeting, the Board of Education awarded a single-prime contract to Baker Roofing Company, in the amount of $151,189 for replacement of the gymnasium roof at West Cary Middle School. The existing asphalt built-up roof is at the end of its useful life and is being replaced with a new modified bitumen roof system. Funding is available from the CIP 2006 Life Cycle Replacement Project budget of $67,813,687.

BOARD AWARDS CONTRACT TO RELOCATE MODULAR UNIT TO HOLLY SPRINGS ELEMENTARY
At its ay 8 meeting, the Board of Education awarded a single-prime contract to C. Blake Lewis Construction in the amount of $247,825 or $41,304 per classroom for the disassembly of a six-classroom modular unit at Millbrook High and subsequent relocation, and reassembly with all services (power, water, sewer, ADA access, data, fire protection, security) required for permitted occupancy as elementary classrooms at Holly Springs Elementary. Design costs are $4,050 per classroom, in addition to remaining projected costs of approximately $5,500 per classroom for furniture, and $150 per classroom for final cleaning and waxing. This results in a total of $51,004 per classroom. The modular unit is owned by WCPSS; therefore no rental fees are involved. Funding is available from the operating capital outlay budget designated for year-round school conversion.

BOARD AWARDS CONTRACT TO RELOCATE MODULAR UNIT TO SALEM ELEMENTARY
At its May 8 meeting, the Board of Education award of a single-prime contract to Beau Chene Company in the amount of $203,000 or $33,833 per classroom for the disassembly of a six-classroom modular unit at Millbrook High and subsequent relocation, and reassembly with all services (power, water, sewer, ADA access, data fire protection, security) required for permitted occupancy as elementary classrooms at Salem Elementary. Design costs are $4,283 per classroom, in addition to remaining projected costs of approximately $5,500 per classroom for furniture, and $150 per classroom for final cleaning and waxing. This results in a total of $43,766 per classroom. The modular unit is owned by WCPSS; therefore no rental fees are involved. Funding is available from the operating capital outlay budget designated for year-round school conversion.

BOARD AWARDS CONTRACT FOR CONSTRUCTION SERVICES FOR OCCUPANCY OF RENTAL UNITS AT KNIGHTDALE HIGH SCHOOL
At its May 8 meeting, the Board of Education awarded a single-prime contract to C. Blake Lewis Construction in the amount of $232,959 or $14,559 per classroom for single-prime construction services (power, water, sewer, ADA access, data, fire protection, security) required to obtain permitted occupancy for two eight-classroom modular rental units at Knightdale High. Independent of this single-prime contract, Comark Building Systems, Inc., (the rental company) will install each eight-classroom modular for $81,122 or $10,140 per classroom. Design costs are $3,458 per classroom in addition to projected costs of approximately $5,500 per classroom for furniture, $150 per classroom for final cleaning and waxing, and approximately $625 per classroom for additional sidewalks required by the Town of Knightdale. This results in a total cost of $34,432 per classroom. This total does not include the yearly rental rate of $52,072 for each eight-classroom modular unit. Funding is available from the total project budget of $16,935,553, all of which is from the CIP 2006 Mobile Classroom Relocation and Leasing, 2007-09 project.

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